Demo Festival

Meadowline Foundation · Sun 15 Nov

What your client sees

A sample event, shown the way your client sees it in the portal. Names and figures are invented. Show day in 21 days.

This is your client's side: one project, through one link. The platform itself, with the dashboard, the budget, the planning, the crew and the rundown of a whole season, you can explore without an account.

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The budget

Per stage, with the status and what the client pays. Open a category to see its lines.

Total client price

€ 60,824.00

Main Stage

€ 34,990.00

Second Stage

€ 6,640.00

Project-wide

€ 19,194.00

Main Stage

	Category	Status	Client price
1	SoundConfirmed Line array PA, show day1 × € 6,800.00 = € 6,800.00 Monitor system with eight wedges1 × € 2,400.00 = € 2,400.00 Sound engineers, two days4 × € 520.00 = € 2,080.00	Confirmed	€ 11,280.00
2	LightingConfirmed Lighting design and programming1 × € 1,800.00 = € 1,800.00 Moving heads24 × € 85.00 = € 2,040.00 Lighting crew, two days4 × € 480.00 = € 1,920.00	Confirmed	€ 5,760.00
3	VideoSupplier chosen LED wall, 6 by 3 metres1 × € 5,200.00 = € 5,200.00 Cameras for the side screens3 × € 450.00 = € 1,350.00	Supplier chosen	€ 6,550.00
4	Staging and riggingConfirmed Stage deck, 12 by 10 metres, with roof1 × € 7,400.00 = € 7,400.00 Rigging points16 × € 95.00 = € 1,520.00 Build crew, per person8 × € 310.00 = € 2,480.00	Confirmed	€ 11,400.00
	Subtotal		€ 34,990.00

Second Stage

	Category	Status	Client price
1	SoundSupplier chosen Compact PA with monitors1 × € 2,900.00 = € 2,900.00 Sound engineer, show day1 × € 520.00 = € 520.00	Supplier chosen	€ 3,420.00
2	LightingQuotes received Basic rig with ten fixtures1 × € 1,650.00 = € 1,650.00 Lighting operator, show day1 × € 480.00 = € 480.00	Quotes received	€ 2,130.00
3	BacklineConfirmed Drum kit and amplifiers1 × € 640.00 = € 640.00 Backline tech, show day1 × € 450.00 = € 450.00	Confirmed	€ 1,090.00
	Subtotal		€ 6,640.00

Project-wide

	Category	Status	Client price
1	PowerConfirmed Generator 250 kVA, three days2 × € 1,350.00 = € 2,700.00 Cables and distribution boards1 × € 980.00 = € 980.00 Power engineer on standby, per day3 × € 410.00 = € 1,230.00	Confirmed	€ 4,910.00
2	SecurityConfirmed Security officers, per shift18 × € 245.00 = € 4,410.00 Crowd managers, show day2 × € 390.00 = € 780.00	Confirmed	€ 5,190.00
3	Crew cateringSupplier chosen Lunches, three days146 × € 14.00 = € 2,044.00 Dinners, two days97 × € 21.00 = € 2,037.00	Supplier chosen	€ 4,081.00
4	ToiletsQuotes received Toilet units12 × € 165.00 = € 1,980.00 Cleaning team, per day3 × € 520.00 = € 1,560.00	Quotes received	€ 3,540.00
5	Hotel and travelSupplier chosen Hotel rooms, per night7 × € 129.00 = € 903.00 Flights for the artists2 × € 285.00 = € 570.00	Supplier chosen	€ 1,473.00
	Subtotal		€ 19,194.00

The production

Equipment, catering, comms, power, hotels and flights — in one place instead of in six sheets

Equipment

1× Boom lift, 12 metres · Sat 14 Nov · Liftway Rental
2× Forklift · Sat 14 Nov · Liftway Rental
1× Telehandler · Mon 16 Nov · Liftway Rental

Catering

Sat 14 Nov · Build crew · 40 lunch (6 veg) · 24 dinner (4 veg)
Sun 15 Nov · Crew and artists · 73 lunch (11 veg) · 73 dinner (11 veg)
Mon 16 Nov · Strike crew · 33 lunch (5 veg)

Comms

Stage manager, Main Stage · Handheld radio · Channel 1 - Production
Stage manager, Second Stage · Handheld radio · Channel 1 - Production
Production office · Handheld radio · Channels 1 and 2
Security, main gate · Handheld radio · Channel 3 - Security

Power

2× 3x63A three-phase, FOH and stage · Main Stage
1× 3x32A three-phase · Second Stage
6× Site lighting towers · Project-wide

Flights

Nova Reyes · Artist, headliner → Amsterdam (AMS) · Sat 14 Nov
Mara Sonn · Artist → Amsterdam (AMS) · Sat 14 Nov

Hotel

Nova Reyes · Artist, two nights
Mara Sonn · Artist, one night
Velvet Harbour · Band, four rooms, one night

The rundown

Sun 15 Nov · 19:30

Every cue of the show, with the instructions per department. The same show runs in the rundown demo.

Main Stage

Cue	Time	Item	Instructions	Duration
1	19:30	House openSecurity: Pit barrier check signed off before the gates release. Two stewards stay on the front rail until the opening act is done. · Audio: Walk-in playlist at -12 dB, channels 31/32 · Lighting: House wash at 60%, movers parked	Security: Pit barrier check signed off before the gates release. Two stewards stay on the front rail until the opening act is done. · Audio: Walk-in playlist at -12 dB, channels 31/32 · Lighting: House wash at 60%, movers parked	30:00
2	20:00	Site announcementPlayout: Roll SITE_SAFETY_EN_NL_v3, 2:48, hard out · Audio: Duck the walk-in music under the announcement, back up on the tail	Playout: Roll SITE_SAFETY_EN_NL_v3, 2:48, hard out · Audio: Duck the walk-in music under the announcement, back up on the tail	3:00
3	20:03	Velvet HarbourAudio: Band on 1-24, monitor mix A, no in-ears · Lighting: Cue stack VH1. No strobes anywhere in this set, it is in the rider. · Video: IMAG only, no playback content	Audio: Band on 1-24, monitor mix A, no in-ears · Lighting: Cue stack VH1. No strobes anywhere in this set, it is in the rider. · Video: IMAG only, no playback content	35:00
4	20:38	Changeover 1Backstage/Crew: Stage right clear for the riser, four hands	Backstage/Crew: Stage right clear for the riser, four hands	15:00
5	20:53	Mara SonnAudio: Playback stems on 25/26, timecode from stage left · Lighting: Cue stack MS-2 armed on TC. If the feed drops, go manual on the chorus. · GFX: Lower third at the top of the set only	Audio: Playback stems on 25/26, timecode from stage left · Lighting: Cue stack MS-2 armed on TC. If the feed drops, go manual on the chorus. · GFX: Lower third at the top of the set only	45:00
6	21:38	Changeover 2Backstage/Crew: Drum kit B on the wheeled riser · Rigging: Upstage truss down to 4 m for the banner swap, then back to trim	Backstage/Crew: Drum kit B on the wheeled riser · Rigging: Upstage truss down to 4 m for the banner swap, then back to trim	20:00
7	21:58	Sponsor reel + host segmentPlayout: SPONSOR_REEL_v4, 1:30, hard out. v3 is off the server. · Audio: Host handheld A live, spare B on standby at stage right · Lighting: Host special stage right, house to 40% · GFX: Sponsor bumper on the side screens, hold it until the host walks off	Playout: SPONSOR_REEL_v4, 1:30, hard out. v3 is off the server. · Audio: Host handheld A live, spare B on standby at stage right · Lighting: Host special stage right, house to 40% · GFX: Sponsor bumper on the side screens, hold it until the host walks off	10:00
8	22:08	Kite CommitteeAudio: Two extra wedges downstage centre, monitors are briefed · Special FX: Low fog from the top of the set, two hazers · Lighting: Cue stack KC4, blinders on the last two songs	Audio: Two extra wedges downstage centre, monitors are briefed · Special FX: Low fog from the top of the set, two hazers · Lighting: Cue stack KC4, blinders on the last two songs	50:00
9	22:58	Changeover 3Catering: Crew meal window opens for the day shift, 30 minutes	Catering: Crew meal window opens for the day shift, 30 minutes	20:00
10	23:18	Sunset break - DJ setAudio: DJ booth on 27/28, festival limiter stays in · Lighting: Golden hour look, no movers into the crowd	Audio: DJ booth on 27/28, festival limiter stays in · Lighting: Golden hour look, no movers into the crowd	30:00
11	23:48	Host: crowd momentVideo: Crowd cameras 3 and 4 to the screens, hold the wide · Lighting: House lights to 20% so the phones read on camera	Video: Crowd cameras 3 and 4 to the screens, hold the wide · Lighting: House lights to 20% so the phones read on camera	7:00
12	23:55	The Dust RadioAudio: In-ears, split from the band's own rack · Rigging: Nothing moves during this set, the motors are locked out · Lighting: Cue stack TDR, haze up before the first song	Audio: In-ears, split from the band's own rack · Rigging: Nothing moves during this set, the motors are locked out · Lighting: Cue stack TDR, haze up before the first song	1:00:00
13	00:55	Changeover 4Pyro: The arming window opens here and nowhere else. Radio call on channel 1 when the pods are live, nobody within five metres of the upstage pods until the all-clear. · Security: Upstage area cleared and held until the all-clear	Pyro: The arming window opens here and nowhere else. Radio call on channel 1 when the pods are live, nobody within five metres of the upstage pods until the all-clear. · Security: Upstage area cleared and held until the all-clear	25:00
14	01:20	Nova Reyes (headline)Pyro: Gerbs on the last chorus, on the showcaller's go only · Special FX: Confetti on the final chord, both stage cannons · Lighting: Cue stack NR1 on TC, manual backup on the desk · Audio: House limiter to show setting, FOH has the curfew clock	Pyro: Gerbs on the last chorus, on the showcaller's go only · Special FX: Confetti on the final chord, both stage cannons · Lighting: Cue stack NR1 on TC, manual backup on the desk · Audio: House limiter to show setting, FOH has the curfew clock	1:20:00
15	02:40	EncoreLighting: Blackout, hold for eight seconds, then the encore look	Lighting: Blackout, hold for eight seconds, then the encore look	15:00
16	02:55	Curfew - house musicAudio: House music at -18 dB, everything off at curfew · Lighting: Work lights up on the stage, house to 100% · Security: Open the north gate for the outflow before the last song ends · Decor: Banner strike starts once the field is clear, not before	Audio: House music at -18 dB, everything off at curfew · Lighting: Work lights up on the stage, house to 100% · Security: Open the north gate for the outflow before the last song ends · Decor: Banner strike starts once the field is clear, not before	10:00

Project-wide

Cue	Time	Item	Instructions	Duration
A	19:30	Site openSecurity: Gate count every fifteen minutes to the production office · Catering: Crew breakfast closes at site open	Security: Gate count every fifteen minutes to the production office · Catering: Crew breakfast closes at site open	1:00:00
B	20:30	Site announcement, all stagesPlayout: Same file on every stage, roll on the showcaller's go	Playout: Same file on every stage, roll on the showcaller's go	3:00
C	20:33	Curfew, site closesSecurity: Both outflow gates open, cart route closed · Other: Lost and found moves to the main entrance	Security: Both outflow gates open, cart route closed · Other: Lost and found moves to the main entrance	30:00

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